| 仕事内容 |
【Job Purpose】
- To act as a versatile executive assistant (with commercial background) to the immediate superior, ensuring seamless communication and coordination across Japanese, Mandarin, and English-speaking counterparts. This role involves, organizing meetings, preparing materials, handling confidential matters, and coordinating travel arrangements.
- In addition, this person will be part of the commercial team to assist in sales planning related matters, by working closely with the respective stakeholders. Flexibility in handling ad-hoc tasks and administrative duties is essential, while maintaining a high level of professionalism and discretion.
【Job Responsibilities】
• Act as a primary point of contact between the immediate superior’s and other counterparts.
• Accompany immediate superior on international/domestic travels, act as main translator in physical business meeting or for business documentations
• Organize and coordinate meetings, conferences, and events, both on-site and off-site.
• Prepare agendas, documents, and materials for meetings; take and distribute meeting minutes.
• Manage and organize sensitive and confidential information, always ensuring discretion and confidentiality.
• To be involved sales planning related matters, by working closely with the respective stakeholders.
• To partner with relevant stakeholders in organizing company events, employee engagement activities, CSR activities.
• Arrange meeting lunch
• Handle private & confidential matters, general correspondence, arrange appointments,
• Perform general administrative tasks, including document preparation, filing, and record-keeping.
• Handle ad-hoc projects and tasks as assigned by immediate superior.
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| 応募資格 |
- Possess at least Diploma or Degree in language, business, or any other relevant.
- 3 years of Personal Assistant/Executive secretary experience in a corporate, working with Senior Management and/or FMCG environment, especially in the commercial team.
- Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
- Well versed in Google and MS Office
- Japanese communication skills on a business communication level are required to liaise with Japanese-speaking counterparts. |